How to Get the Most out of QuickBooks: Top Tips and Tricks

There are a few things that anyone using QuickBooks needs to know. You may think it a challenging program if you’ve only dabbled with it, but don’t fear—it’s not as hard as you think! The QuickBooks team has been perfecting their system for decades and working to make it more user friendly. With these tips and tricks, you’ll be using QuickBooks like a pro in no time.

Understand the Basics

Diving right in can quickly leave you feeling overwhelmed. Take the time to follow a few “Getting Started” tutorials that that will help you become familiar with different areas that you might be using in the program. Learning the basics is an investment that will pay off in the long run as you move onto more advanced functions.

Always Verify Customer Details

You can take our word for it: Verifying all data you enter into QuickBooks will save you many headaches down the road.

Always search for a customer before creating a new record to make sure that they aren’t already in the system. It’s easy to fix duplicates by merging customers later on, but they can cause issues if they’re not caught.

Let QuickBooks Do Some of the Work for You

QuickBooks Online lets you import bank charges and deposits directly into the system, and remembers the accounts you’ve assigned to various charges in the past. This can help you quickly reconcile your bank account, letting you focus your attention on any unrecognizable charges.

If you’re using the desktop version, you may have to manually enter charges that aren’t associated with bills or invoices. Make sure that you reconcile your accounts each month—or more frequently—to ensure that the information in the system is accurate.

Don’t Be Afraid to Ask for Help

QuickBooks’ Find-a-ProAdvisor tool helps you find a local expert when you get stuck. It’s easy to find an advisor in your area to help you with many issues that might come up regarding taxes, expenses and business basics and more.

Of course, you don’t need this tool if you’re in the Hudson Valley! Simply contact us for a free consultation or to learn more about our QuickBooks training services.

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